Outlook

How To Change A Signature In Outlook on PC

Outlook is a versatile app with email, calendar, tasks, and contacts all integrated seamlessly into this popular and adaptable email program. Outlook gives people and companies the tools they need to effectively manage their communications and schedules because of its user-friendly interface and comprehensive capabilities. Its simple layout makes email organization simple, and its integrated calendar and task management features promote organization and productivity. However, if you use it professionally, then as your circumstances change, you need to change your signature in Outlook; this blog will guide you on how to change signature in Outlook on PC.

Are you looking for details that will guide you to change a signature in Outlook easily? If your answer is yes, then we are here to help you and describe to you what steps are necessary to resolve this problem.

How You Can Change Signature in Outlook On a Windows

Let’s start with the process of changing the signature in Outlook using Windows:

Start by launching your Outlook.
Now, click on Files and then, Options.
In the left navigation menu, choose Mail, and after that, click Signatures available in the main window.
Now, you can choose the signature from the Select signature to edit box.
Take the next step using the Edit signature box available at the bottom.
Once the above steps are done, click on Save and then Ok.

How To Change Signature in Outlook Using Mac

To change your signature in Outlook with Mac, you need to follow the below steps:

Begin with opening Outlook and click Outlook in the menu at the top.
Now, select Preferences available in the left navigation menu.
Go for ‘SIgnatures’.
Now, try to locate your existing signature and click on ‘Edit.’
You can now edit your current signature. Then, click on the ‘floppy disk’ icon to save the signature.
Last, you will see an ‘X’ icon which is available in the upper left window.
Now, you will be able to see your Outlook signature after edits.

How to Edit or Do Little Change in Signature in Outlook on Windows

Within just a few minutes, it is easy to perform edits or change your signature in Outlook in Windows. Follow the below steps to learn how:

Open your Outlook and select New Email from the home tab.
Now, in the compose window, present in front of you, go to the Message tab.
Select the arrow below the Signature and choose Signatures from there.
A new window will pop up; pick the signature that you like to edit, which is available on the top left.
Now, you can make your edits in the editor box, as it will display your current signature.
Lastly, selecting Save it will preserve all your changes.
You have another option that will help you adjust your signature according to the messages, replies, and forwards available on the top right.
When all the changes are made, select Ok, it will close the window.

Understand How to Edit or perform Little Change in Signature in Outlook through Mac.

Editing or performing any minor changes in Signature in Outlook on your Mac is similar irrespective of classic and new versions of Outlook. Follow the steps below to learn the process:

First, you need to open your Outlook and then select “Preferences’ available in the menu bar.
From there, choose your signature.
Now, from the left side, select the signature that you want to change or make a little edit by clicking on the edit option at the bottom.
You will see a small window that will have your current signature. Make the editing and select the save button on the top left to change the signature in Outlook.
Now, close the pop-up window. You will be able to see the changes on the right side below the signature preview.
You have another option that will help you adjust your signature according to the messages, replies, and forwards available at the bottom.
Once you are done, select the X on the top left that will close the Outlook preferences.

What is the process for editing or change in signature in Outlook Using Web Browser?

Editing/Changing a signature in Outlook on the web is just as simple as on Windows and Mac if that’s how you like to keep productive.

Open your web browser and go to Outlook.com to sign in.
Click the Gear icon in the upper right corner.
Next, choose Mail (far left) and Compose and Reply (right).
Select the one you want to change from the drop-down box if you have multiple signatures.
Make your changes in the editor box that shows the current signature in step 5 of the process.
You can choose to modify your default signatures for new messages, replies, and forwards at the bottom.
Click Save when you're done.
Now, select X in order to close the setting windows.

Conclusion:

The blog has guided you on how to change signatures in Outlook on PC. Apart from this, the blog also described the process of how to edit or perform a little change in signature in Outlook on a PC. You can go through all these steps effortlessly as these steps are easy and easily understandable. If you encounter any other problem while changing your signature. You can even email us or chat with our experts to get more information about Outlook mail and signature.

FAQ:

1. In Outlook 365, where are the signatures kept?

In Outlook 365, signatures are kept in the cloud and connected to your Microsoft 365 account. This makes it possible for you to easily access your signature from many platforms and devices.

2. In Outlook Web, how can I add a signature?

In Outlook Web, select “Settings” from the gear icon, then select “View all Outlook settings,” then select “Compose and reply.” You may create and format your email signature under “Email signature,” which supports text, photos, and links. Don’t forget to save your modifications.

3. How can I have an Outlook reply automatically include my signature?

Go to “Settings” > “View all Outlook settings” > “Compose and reply” to add a signature automatically to Outlook responses. Choose the desired signature from the options for “Automatically include this signature in messages I send” and “Automatically include this signature in messages I forward or reply to.”

4. How do I make my own signature?

By going to your account settings in Outlook, you can create a signature. In the signature box, you can add your name, contact information, and other pertinent facts. Additionally, you may format the text, attach images, and create hyperlinks to give it a polished appearance.

5. Can my signature be modified?

You can alter your signature at any time in Outlook. Simply find the signature section in your account settings, and change or amend the content there. Your outgoing emails will instantly reflect any changes you make.